Big Updates Now Live in QuickBooks Desktop Core & Enterprise (May 2025)
Smarter tools, faster reporting, and better inventory control — the May 2025 QuickBooks Desktop updates deliver real improvements for Core and Enterprise users.
QuickBooks Desktop has rolled out a fresh batch of updates — and they’re worth a look. Whether you’re using Enterprise or the “Core” version (Pro or Premier), the 24.0 R15 release brings time-saving upgrades, better inventory tools, and faster ways to manage your workflow.
These updates are available now through the new quarterly “slipstream” release model — no full version upgrade needed.
✅ Key Takeaways
💡 More vendor control: Quickly compare alternate vendors when placing item orders
✅ Better inventory receiving: Logic fixes improve usability for Enhanced Inventory Receiving (EIR)
📧 Smarter email contact selection: Choose from a full dropdown of client emails inside your send window
🔍 New report search bar: Find info faster in any report
📈 More insight into profits: See sales vs. cost vs. margins in the new Item Profitability report (Enterprise)
⚙️ Custom fields now smarter: Improved filters and validation help avoid data-entry errors
What’s “Core” Mean?
QuickBooks Desktop Core refers to Pro and Premier versions — the base-level QuickBooks Desktop software used by many small and mid-sized businesses. Enterprise is the more advanced tier.
New features in QuickBooks Desktop (May 2025 Update)
What’s New in R15 (Released May 20, 2025)
Enhanced Email Contact Selector (All QBDT Users)
You can now quickly choose customer email addresses from a dropdown — no more typing them out manually. The expanded list includes job titles and alternate contacts already tied to the account.
Alternate Vendor Comparison (Enterprise Only)
Add and compare alternate vendors directly when placing orders. This saves you from flipping between screens or manually inputting vendor info.
Batch updates to alternate vendors
Comparison view now includes pricing, lead time, and more
Cuts down manual errors and saves time during purchasing
Enhanced Inventory Receiving Fixes (Enterprise, US Only)
The Enhanced Inventory Receiving (EIR) tool had some issues that required workarounds — those bugs are now fixed. Users can reliably receive inventory with accurate cost tracking and fewer manual steps.
Other Recent Updates to Know (R11–R13 Highlights)
Even if you missed a few recent updates, you’re still covered with the latest release. Here are a few extras included:
Item Profitability Report (Enterprise only): Track margin vs. markup, planned vs. actual profits
Custom Field Improvements: More precise filtering with better error handling
Search in Reports: Find data fast with a simple keyword search at the top of each report
Inventory Turnover Reporting: Add/remove columns to get just the info you need
Landed Cost Calculator Tweaks: Smoother workflow and easier to use
How This Impacts Your Business
These updates aren’t just nice to have — they can save your team hours per month and help you make better decisions in real time. From smoother vendor workflows to more accurate reporting and cleaner inventory management, this version of QuickBooks Desktop is packed with upgrades that work behind the scenes so you don’t have to.
Frequently Asked Questions
What’s the difference between QuickBooks Desktop Core and Enterprise?
Core includes Pro and Premier — good for smaller teams. Enterprise offers deeper reporting, custom roles, and advanced inventory features.
Do I need to upgrade my software to get these updates?
No. If you’re using the latest version of QBDT 2024, the updates will install with the next prompt you receive in-product.
Is Enhanced Inventory Receiving (EIR) available in Core?
No — EIR is only available to Enterprise users in the U.S.
Are vendor comparison tools available in all versions?
Vendor comparison tools are exclusive to Enterprise.
Where can I learn more about QuickBooks Desktop updates?
You can check the official release notes or connect with us at Peak Advisers to get expert help applying these new tools to your business.
Related Resources
👉 QuickBooks Desktop Inventory Help
👉 QuickBooks Enterprise vs. Pro/Premier Guide
👉 Book a QuickBooks Strategy Call
Ready to Make These Features Work for You?
If you’re not sure how to turn these new tools into real results, we can help. Schedule a quick session with our team to get practical advice on setup, workflow changes, or QuickBooks Desktop support.
📞 303-801-4772
How (and Why) to Back Up Your QuickBooks Desktop Company File
Don’t risk losing your entire QuickBooks company file. Learn how to set up local and automatic backups, restore saved data, and protect your business.
Your QuickBooks company file is more than just data—it’s your business. If you lose it, you lose critical customer records, financial history, and invoices you can't easily recreate.
And yes—it happens more often than people think.
Here’s how to protect your QuickBooks Desktop file with proper backups, so your business never skips a beat.
📋 Quick Summary:
Backups are essential—losing your file could end your business
You can create local or automated backups inside QuickBooks
Backups should be stored on external devices or secure cloud drives
Restoring a backup can undo recent changes or recover from disaster
Need help? We can guide or handle it for you
Why Backups Matter More Than You Think
We’ve all lost files—Word docs, spreadsheets, presentations. It’s annoying, but manageable.
But lose your QuickBooks company file, and you’re dealing with:
Lost customer/vendor records
Missing transactions
Hours (or days) of rework
Possible IRS or legal problems
Major financial impact
Even if your office is safe from natural disasters, hardware failure, corruption, or hacking can happen anytime.
Step 1: Make Two Key Decisions
Before setting up your backup in QuickBooks Desktop, ask yourself:
Where will the backup be stored?
USB drive
External hard drive
CD/DVD
Secure cloud storage
Do you want to back up manually or automatically?
Manual gives you control
Automatic protects you when you forget
💡 Tip: Store backups in a separate location from your office. That way, you're covered in case of fire, theft, or equipment failure.
Step 2: Create a Local Backup in QuickBooks
Go to File > Back Up Company > Create Local Backup
Choose Local Backup and click Options
Choose your storage location (e.g. USB drive)
Set your preferences:
Add a date/time stamp?
Limit number of saved backups?
Get reminders every X file closings?
Select Complete verification
Click OK
📌 You must be in Single-User Mode to run a backup.
File > Switch to Single-User Mode
Also, make sure your QuickBooks is updated:
Help > Update QuickBooks Desktop
Step 3: Schedule Automatic Backups
Want peace of mind? Let QuickBooks back up your file on a schedule:
After setting local backup options, click Next
Choose to back up:
Immediately
On schedule
Both
To schedule:
Click New
Choose days/times
Click Store Password and enter your Windows password
Click OK
You can return and edit this schedule anytime.
Step 4: Restore a Backup (Use Caution)
If something goes wrong, you can restore a saved file:
Go to File > Open or Restore Company
Select Restore a backup copy > Next
Choose Local backup > Next
Find and select the
.qbbfileDecide where to restore it
Rename to avoid overwriting
Choose a different folder if needed
Click Next and follow prompts
⚠️ Warning: Restoring will overwrite your current file if you use the same name and location.
Don’t Risk It — Let Us Help
Restoring files, setting up backups, or switching computers can get complicated fast. One small misstep and you could lose more than you recover.
If you're not 100% confident in how this works, contact Peak Advisers. We’ll walk you through it—or handle it for you.
❓ FAQ: Backing Up QuickBooks Desktop
Q: How often should I back up my QuickBooks company file?
A: We recommend backing up every day you use QuickBooks, especially before closing the program.
Q: Where should I store my backup?
A: Use an external device (USB, external hard drive) or cloud-based secure storage—not your main computer.
Q: Can I schedule automatic backups?
A: Yes. QuickBooks Desktop lets you create a schedule that runs even when you're not at your desk.
Q: How do I know if the backup worked?
A: If you selected “Complete verification,” QuickBooks checks the file before saving it. You’ll also see a confirmation screen.
Q: What if I overwrite the wrong file?
A: You may lose data permanently. That’s why we always suggest renaming your backup files and storing them safely—or contacting us first.
Need Help with Backups or Restores?
Don’t wait for a disaster to find out you weren’t prepared. We can:
Set up your automatic backup system
Walk you through restoring old data
Review your current backup plan for peace of mind
📩 Reach out to Peak Advisers, and let’s protect your business together.
Experience your business's full potential: How small businesses thrive with QuickBooks Enterprise
Running a small business is a complex endeavor. QuickBooks Enterprise emerges as a versatile tool, making processes easier and improving financial management for small business operators.
Small business owners often manage multiple roles, from day-to-day operations to growth strategies. Because of this complexity, QuickBooks Enterprise emerges as a versatile tool, making processes easier and improving financial management.
Yet, the real magic happens when this advanced software is paired with the specialized guidance of Peak Advisers. Here's how this partnership moves the traditional approach to business management into a more straightforward, more strategic process.
QuickBooks Enterprise's new and upgraded capabilities
Now, let's take a closer look at some of the specific features of QuickBooks Enterprise and how Peak Advisers can help you make the most of them.
Simplified Customer Prepayments and Cash Flow Management
Small businesses must manage cash flow efficiently. Tracking customer prepayments directly on sales orders can significantly improve liquidity and financial planning. We can show you how to capitalize on this feature to maintain a healthy cash flow.
Custom Pricing Models for Profit Maximization
Setting the right price for your products or services can be a game-changer for your bottom line. With QuickBooks Enterprise, businesses can apply detailed pricing rules by categories. Peak Advisers assists in leveraging this feature to refine your pricing strategy, ensuring it aligns with your overall business goals.
Organized Data Management
Navigating through extensive data can be daunting. QuickBooks Enterprise offers improved categorization and search functions, making data management more manageable. When your business data is set up and categorized correctly, it ensures quick access and a smoother operational workflow.
Enhancing Employee Benefits with Affordable Solutions
Offering competitive employee benefits is crucial for attracting and retaining quality talent. QuickBooks Enterprise provides options for affordable 401(k) plans as part of the human resources functions Intuit offers.
Priority on Data Security
Protecting sensitive business information is paramount in today's digital age. QuickBooks Enterprise's robust encryption standards keep your data secure. We ensure you understand and utilize these security features to fully protect your business and customer information.
The value of partnering with Peak Advisers
Peak Advisers has become a trusted advisor in financial management and business efficiency solutions. By aligning your business with our expertise, you're not just adopting software but embracing a holistic strategy tailored to your needs. Let's break down the immediate advantages:
Personalized Setup and Training
Every business has unique processes and challenges. We take the time to understand your specific needs, ensuring QuickBooks Enterprise is configured to support your operations optimally. Their comprehensive training equips you with the know-how to leverage QuickBooks features fully, enabling you to focus on growth rather than getting bogged down by complex financial management tasks.
Strategic Financial Guidance
Beyond software implementation, Peak Advisers's value extends into strategic financial planning. Their team offers insights that can reshape your cash flow management, budgeting, and forecasting approach, guiding you toward more informed business decisions.
Time-saving Automation and Integration
QuickBooks Enterprise automates several time-consuming tasks, but many businesses fail to fully utilize these features without expert guidance. Peak Advisers helps integrate QuickBooks into your existing systems, ensuring you save time and reduce errors, allowing you to concentrate on core business activities.
QuickBooks Enterprise 2024: Better integration, automation, & productivity
Enterprise gives you everything in one place—accounting, inventory management, reporting, pricing rules, job costing, payroll, time tracking, and more. The 2024 version of the accounting software is available now.
QuickBooks Enterprise accounting software gives you everything in one place—accounting, inventory management, reporting, pricing rules, job costing, payroll, time tracking, and more.
QuickBooks Enterprise is the all-in-one solution for business management.
QuickBooks Enterprise 2024 available now
The 2024 version of QuickBooks Enterprise is available now and it has some exciting advancements designed to help businesses optimize their financial processes and stay ahead of the competition.
New: Prepayments on sales orders
QuickBooks Enterprise 24 now allows users to record received payments from Sales Order transactions, streamlining the process of recording customer prepayments (deposits). To access this feature, select Receive Payments on the main toolbar of a displayed Sales Order transaction. The Admin user needs to create or assign a Prepayment current liability type account.
QuickBooks Enterprise users can also print a Sales Order for their customers, showing the prepayments received. Later, when the Sales Order is converted to an Invoice, the customer's prepayment can be applied to the invoice(s).
Improvement: Upgraded security
QuickBooks Desktop and all other Intuit Desktop applications are upgrading their data encryption standards from AES 128 to AES 256. This ensures that all QuickBooks Desktop data stored in the user's hosting environment for local or network storage is encrypted with stronger, industry-leading encryption. Users can now be confident that their data is safeguarded and protected using the latest security protocols. However, external accountants using QuickBooks Desktop 2024 cannot upgrade their clients' company files using accountant credentials if the clients' company files are from QuickBooks Desktop 2023 or older versions.
Improvement: List searches
Easily accessible from the menu bar, select Lists > Payroll Item List or Fixed Assets Item List. With improved search functionality, QuickBooks Desktop 2024 introduces a search bar to:
Memorized transaction list
Payroll item list
Fixed asset item list
This feature makes it easier for users to navigate long lists, saving time and improving efficiency.
Improvement: Inventory lot tracking reporting
To better support detailed reporting when tracking inventory assigned to Lot Numbers, QuickBooks now offers a new Inventory Stock Status by Lot Number report. Access this feature when preparing reports with items assigned to Lot tracking.
Improvement: Categorization for multiple item types
QuickBooks Enterprise 24 introduces enhanced multi-level categorization to help users better organize their inventory. Access this feature from the menu bar by selecting Lists > Item List > Add New or Edit an existing item. This powerful tool helps users manage inventory, streamline batch list maintenance, and view item categories in essential inventory and sales reports.
Improvement: Upgraded Employee Center
The Employee Center in QuickBooks Desktop 2024 has undergone a facelift, offering an improved user interface when working with employee setup screens. Users can now access visual cues to identify incomplete employee profile information, making payroll and employee management more seamless.
Improvement: Integrated 401(k) for Enhanced Payroll subscribers
QuickBooks users with an Enhanced Payroll subscription can now easily sign up for a fully integrated and affordable 401(k) plan through QuickBooks. To set this up, first, add the 401(k) payroll item deduction to your payroll items list, then navigate to Employees > Employee Center and assign the 401(k) item(s) to specific employees. This streamlined process results in seamless 401(k) plan contributions and deductions, ensuring compliance and accurate recordkeeping.
With all these new and improved features, QuickBooks Enterprise 2024 offers businesses an efficient and comprehensive financial management solution. Discover the benefits today and upgrade your business's financial processes.
Improvement: How updates occur
Users can now enjoy seamless background updates. Instead of interrupting pop-up messages, you will receive a notification on the toolbar that informs you about software updates. This allows users to decide when to update without constantly closing reminder pop-ups. Future maintenance releases of QuickBooks are expected to offer the possibility to schedule update completion.
See how using QuickBooks can make 2023 more productive and prosperous
We’re one month into 2023. Are you ready for what may come the rest of the year? QuickBooks can help.
Now that the holidays are over and you’ve settled back into a normal work pace, it’s a good time to assess where you are with your finances and consider where you’d like to be. We hope you’ve been able to use the guidance we offered last month about how to make sure your accounts receivable and payable are up to date. Running related reports and communicating with your customers and vendors can go a long way toward meeting those obligations.
But there’s more you can do in QuickBooks to prepare for the coming year.
If you’ve set sales goals, for example, QuickBooks can help you track them.
Looking to bring in new customers by telling them in advance what you can do for them and for how much? Brush up on QuickBooks’ estimate tools.
Uncertain about the status of your inventory? QuickBooks can tell you what you need to know.
We like to see our clients using as many of QuickBooks’ features as possible. That habit can go a long way toward making 2023 a more productive and prosperous year than perhaps 2022 was.
Are you using QuickBooks’ sales tools?
Do you create sales goals for your company? Many business owners don’t. We understand that. You spend so much time just running your operation that it’s sometimes hard to makes plans for upcoming months. And you may not be comfortable making educated guess about future sales.
QuickBooks can help you look ahead by helping you look behind, primarily through its sales reports. One approach is to identify your best customers, since they may be some of your best prospects for 2023. You’ll find this information by going to the Company Snapshot. Click Snapshots in the toolbar and make sure the Company tab is highlighted. Find the Top Customers by Sales chart and set the date range for a past period. Click the Customer tab to find more information about historical sales.
Your best customers may be the ones you already have. QuickBooks can help you identify them.
You can find other sales reports in the Report Center. Go to Reports | Report Center and click on Sales. Customizable reports here include Sales by Customer and Sales by Item, as well as Sales by Rep. There’s even a Pending Sales report, which would signal that some follow-up might be needed.
Should you be creating estimates?
This, of course, will depend on the type of work your company does. If you do lawn work or computer repair, for example, giving prospects an estimate will help them determine whether they want to go ahead with the product or service. It can also be a starting point for negotiations.
If you’ve created invoices in QuickBooks already, estimates will be easy. Open the Customers menu and click Create Estimates. Select a Customer:Job and verify the Date and Estimate # and give it a Due Date, so the customer knows when the estimate expires. Enter the products and/or services and their proposed quantities and prices, then save and send or print the estimate.
TIP: Would you rather have the Due Date field read something like Expires? We can shows you how to modify labels on forms.
How much inventory do you have?
This information is critical whether you sell one-of-a-kind items on Etsy or dozens of the same product. When you create an item record in QuickBooks to use in invoices, estimates, etc., you should be using the software’s inventory-tracking tools so you always know when you’re running low (or out).
You’ll always know how many items you have in stock when you complete these fields in item records.
Open the Lists menu and select Item List. Open the Item menu in the lower left and click New. Select Inventory Part under Type. In the window that opens, fill out the top part of the form with information about the product. At the bottom of the screen is a section labeled Inventory Information, as pictured above. Complete the following fields:
Asset Account. This should be set to the default, Inventory Asset.
Reorder Point (Min) and (Max). QuickBooks reduces the number of items in stock every time a sale is made. At what point(s) do you want to be warned that you’re running low?
On Hand. How many do you have right now?
Total Value. QuickBooks calculates this field.
As of. Make sure the current date is the one you want.
If you let yourself run out of a particular item, or if you try to sell more than you have on hand, you’ll get a warning when you try to create an invoice or sales receipt for the product that says You don’t have sufficient quantity on hand to sell item.
Make It A Good Year
There are certainly other QuickBooks tools you can use to improve your financial outlook. We’ll be exploring them throughout the year. In the meantime, let us know how we can help you broaden and improve your use of QuickBooks. We can expand on what we covered in this column and also introduce you to features you need but don’t know about.
QuickBooks Desktop 2023: New features make running your business easier
The new QuickBooks Desktop 2023 will be available soon. Here are the top eight new features that are all designed to make it even easier for you to run your business from end-to-end with QuickBooks.
The new QuickBooks Desktop 2023 is now available. Here are the top eight new features designed to make it even easier for you to run your business from end to end with QuickBooks.
1. Intercompany Transactions
Manage your multiple business entities more efficiently and with greater transparency through seamless tracking of intercompany transactions. See a video here.
The issue
When you use consolidated reporting in Enterprise you still have to manually adjust for intercompany transactions which takes time and sometimes causes mistakes.
Solution
By tagging intercompany transactions from the start, you can save time, make fewer mistakes, and easily run consolidated reports.
2. Expiration Dates
Customers who sell perishable inventory (food, cosmetics) need to track and sell products before the expiration date. See a video here.
The issue
You sell perishable items that require an expiration date. Currently, you have to combine an expiration date and a lot number which causes confusion and is hard to track.
Solution
A separate field for expiration dates allows you to easily create reports and filter inventory based on the expiration dates. This saves time and makes it easier for the warehouse to pick the right product.
3. Inventory Categorization
Ability to organize item lists by groups or categories to help find products easily.
The issue
You sell thousands of products and have to scroll through all of your items to find what you need. This takes a lot of time and can cause a lot of mistakes.
Solution
By having the ability to create item categories, you can shorten the item list and find exactly what you are looking for in seconds.
4. Improvements to Bill & PO Approvals
Originally launched in Desktop 22.0: Manage purchase order and bill approvals and track all approvals with an audit trail. See a video here.
The issue
You want to add more users to delegate work. However, because you cannot monitor what bills and purchase orders are being created, you have to do it yourself instead.
Solution
By having the ability to create when a bill or PO requires approval, you can feel more comfortable delegating work and adding more users.
5. Cash Flow Hub
Monitor the financial health of your business to maximize profits. See a video here.
The issue
As you make decisions for your business, you need to see how this would affect cash flow. Right now, you have to do this manually in an excel spreadsheet.
Solution
With Cashflow Hub, it’s easy to see how different scenarios impact cash flow, helping you make more informed decisions.
6. Business Mileage Tracking
Ability to add trip start and end location and automatically calculate the miles in between. See a video here.
The issue
You have to manually enter your odometer readings, manually enter IRS-approved mileage rates, and you have to add all employees’ business trips.
Solution
Accurately record and track business mileage, making it easier to get tax deductions.
7. Improved Bank Connections
Connect external bank and credit card accounts to quickly download and categorize transactions.
The issue
You have to download your bank data and then import the statements manually to QBDT. Every time you want to review your transactions you have to manually trigger the download/sync.
Solution
Save time with direct feeds without needing to manually import bank data.
8. Node Card Reader
A new card reader to allow for contactless payments.
Customer Problem
You want to accept contactless payments, but currently, the only card reader you can buy requires you to swipe for the customer.
Solution
The Node card reader can accept contactless payments like Apple Pay & Google Pay. In addition to accepting debit and credit cards.
Peak Advisers has thousands of hours of experience helping our clients with their QuickBooks needs. We’re here anytime you need assistance with QuickBooks.
QuickBooks Desktop products ARE NOT going away
Recently, there has been considerable disinformation out there regarding a “sunset” or discontinuation of QuickBooks. It’s not true.
QuickBooks Desktop version is not going away.
Recently, there has been considerable misinformation regarding a “sunset” or discontinuation of QuickBooks.
This is not true. It’s not happening.
The truth is that QuickBooks is changing the purchase model to a subscription. All versions of QuickBooks Desktop Enterprise became a subscription product a few years ago. Enterprise is purchased with either monthly or annual subscriptions. Peak Advisers can offer a perpetual discount on QuickBooks Desktop Enterprise if you buy through us.
It’s QuickBooks Desktop Pro and Premier’s turn to become an annual subscription product. Over the past year, new QuickBooks Pro and Premier purchases have moved to the Pro Plus and Premier Plus products.
If you purchased your QuickBooks Pro or Premier before 2020, you will find some product services will no longer function (i.e., Currency update, Payroll Subscription, etc.). These older versions of the software will be out of compliance and outdated as of January 31, 2023.
Honestly, this isn’t out of the normal for QuickBooks. Updates of older software versions have sunset after four years of service for the past many years. The products don’t update after four years because they need to be upgraded to a current application with proper privacy, security, and the newly developed features that older products don’t have.
Flagship Product
QuickBooks Desktop is a flagship product for Intuit; it is not going away. It is just changing to subscription products. Contact Peak Advisers to upgrade the old software that will serve you for many years.
Important changes available in latest version of QuickBooks
Whether or not you’re ready for the latest version of QuickBooks, you should know about some important changes.
Sometimes, deciding that you need to upgrade a piece of software is easy. Either a newer version has features you need that your current product lacks, or you’ve outgrown the application’s capacity. You may be hesitant to move up, though, because you don’t want to start over learning a new user interface and command structure.
Fortunately, QuickBooks hasn’t made overwhelmingly drastic changes in its user experience for a long time. Even if you jump two or three versions, what you’ll see should be pretty familiar, except for any new features added.
QuickBooks 2022 looks like QuickBooks 2021, but Intuit has introduced significant changes to its flagship software. When you upgrade to the 2022 version, you’ll find that the company has altered its pricing structure. You may also not be able to install and run it if your PC is a few years old. And getting bills into your company file is easier.
A New Annual Obligation
As you probably know, QuickBooks Online is a subscription product. You can keep using it for as long as you pay your subscription fees once a month. The desktop versions of QuickBooks have always required one upfront payment that allows you to keep using the software for as long as you want (though Intuit discontinues support for older products eventually).
Starting with the 2022 versions of desktop QuickBooks, you’ll pay an annual subscription fee that you’ll need to renew every 12 months. If you don’t, you won’t be able to continue to use the software.
Note: If you have an older version of QuickBooks, you may not know that all desktop products now are “Plus” versions. These include unlimited support, data backups, and annual upgrades.
Up until now, you had to enter bills manually. QuickBooks 2022 allows you to upload them from its mobile app, among other new options.
QuickBooks Pro Plus 2022 costs $349.99 annually for one user. You’ll need to pay another $200 for each additional user (up to three). QuickBooks Premier Plus 2022 is $549.99 per year. Additional users are $300 each for up to five users. We don’t usually write about QuickBooks Enterprise but talk to us about upgrading if you’re outgrowing Premier and want to stay in the QuickBooks family. QuickBooks Enterprise 22.0 costs $804 per year ($1,340 after the first year) and supports up to 40 users.
Easier Bill Entry
You probably already know how to manage bills in QuickBooks. You open the Vendors menu, select Enter Bills, provide the basic details, and save it. You go to Vendors | Pay Bills when you’re ready. That bill template will be available for paying subsequent bills (using a different date and—usually—amount).
If you upgrade to QuickBooks 2022, you’ll be able to complete this step in numerous ways. You’ll have several options for automating your bill entry. You can:
Download the QuickBooks Desktop mobile app (be sure to get the right one – there’s another mobile app for QuickBooks Online). Click Snap Bill, then Upload photo. It will be available in QuickBooks on a bill entry form with some of its details (like date, amount, and vendor) already transferred from the photo and filled in. You can edit it and treat it like any other bill. QuickBooks 2022 Premier Plus and Enterprise and above only
Email PDFs of your bills using a custom email address ending in @qbdesktopdocs.com.
Take a photo using your mobile device’s camera (not the QuickBooks app) and email it to your custom email address.
Upload photos of bills from Google Drive.
Keep in mind that this technology is not perfect. You may have to practice with it some, and all of the expected data may not transfer every time.
Improved Performance
If you have a large QuickBooks company file and/or an older computer, you may notice that the software runs slowly. QuickBooks 2022 has enhanced the product’s performance by taking advantage of the 64-bit processor – in some cases, by 38 percent, according to Intuit.
Note: If you’re unsure whether your PC has a 32-bit or 64-bit processor, click on the Windows Start menu and select Control Panel, then System and Security | System.
We want you to be aware of what is available in QuickBooks 2022. When the time comes for you to move up to the current version, we can help you make that decision and deal with any installation issues. In the meantime, we hope that the software is helping you do your accounting work as productively and efficiently as possible.
QuickBooks Time: Time tracking software to simplify your business
Thousands of businesses use QuickBooks Time to track and manage employee time for payroll, invoicing, and scheduling. QuickBooks Time is the best automated time tracking software for construction companies, landscaping businesses, small businesses, large businesses, and more.
Thousands of businesses use QuickBooks Time to track and manage employee time for payroll, invoicing, and scheduling. Millions of employees use QuickBooks Time for accurate timesheets and project tracking each day. QuickBooks Time is the best automated time tracking software for construction companies, landscaping businesses, small businesses, large businesses, and more.
Save money and boost profits
Businesses that use QuickBooks Time save an average of 4% on payroll costs*.
Do you bill by the hour? You could add, on average, nearly 10% more billable time to your invoices with QuickBooks Time**
Time tracking software to simplify your business
As a cloud-based time tracking and scheduling solution, QuickBooks Time helps streamline your payroll and invoicing processes. This leads to savings in payroll costs, more accurate time tracking and billable hours, and flexibility via the cloud.
You are also able to keep teams in the know with robust project management and geofencing technology, and instantly see the status of all your projects at a glance. Get an overview in the short video below.
Time Tracking
Employees can clock in or out with just one click.
Take a break
Change job codes
Add timesheet details instantly
Mobile App
Download the time clock app for Android or iOS app to track, submit, and approve employee time from virtually anywhere.
Scheduling
Build employee schedules by jobs or shifts. Quickly and easily edit, publish, and share the schedule with your crew.
Integrations
Connect to your favorite accounting or payroll software to automatically sync accurate employee time tracking data for payroll and invoicing.
Team Management
Keep your teams in the know with robust project management and geofencing technology. See the status of all your projects at a glance. Set geofence boundaries to automatically remind employees to clock in and out.
Reports
Gain valuable business insight with real-time, interactive reports. Predict time needs for job costs, plan for payroll, and increase profitability.
Time tracking apps for all devices
Web
Unlock valuable business insight with QuickBooks Time online time tracker. Get real-time reports, customize company settings, and manage employee timesheets in one place. Then track, edit, and submit time from the QuickBooks Time web dashboard.
Mobile App
Employees and admins use the QuickBooks Time mobile time tracking app to capture, submit, and approve time from their smartphones. Push notifications remind employees to clock in and out, and mobile scheduling makes it easy to update and share employee schedules.
Time Clock
QuickBooks Time Kiosk is a simple way for employees to clock in from one device. A cost-effective alternative to traditional punch clocks, QuickBooks Time Kiosk works on any computer or tablet with an internet connection, is biometric, and is optimized for quick clock in.
Special Pricing
There are a couple of ways to get discount pricing on QuickBooks Time for your business. You can contact Peak Advisers at (303) 801-4772 and we will help get you started, or you can use this link to buy it now.
The other way to get special pricing is to upgrade to QuickBooks Enterprise 2022 Diamond version, which bundles QuickBooks Enterprise and QuickBooks Time together. we can help you with that as well.
Claims:
*Payroll Cost Savings: Based on a survey of 1,408 customers in the U.S. in August 2021. On average, businesses that report gross payroll costs savings save 4.00%.
** Increase Billable Time: Based on a survey of 1,408 customers in the U.S. in August 2021. On average, businesses that report an increase in billable time added 9.96%.
The Snowball Effect: 10 things QuickBooks users can do for better workflow
We use the tools within QuickBooks as well as apps that help QuickBooks work even better when we get the Snowball Effect rolling for clients. This approach helps improve how their businesses run end-to-end.
The Snowball Effect is the idea of how something small builds momentum, grows bigger, and becomes significant. Imagine a little snowball getting big and powerful as it rolls downhill.
This is the approach Peak Advisers takes when we work with many of our QuickBooks clients who want to improve workflow in their businesses. An owner knows changes need to be made, but they just don’t have the time. We help them select the smallest opportunity for saving time and effort and fix it. Once resolved, we take that extra time and apply it to the next smallest opportunity until that issue is resolved. This is done repeatedly, and the results are impactful in terms of time and money savings for business operators. Read more here.
We use the tools within QuickBooks as well as apps that help QuickBooks work even better when we get the Snowball Effect rolling for clients. We help improve how their businesses run end-to-end.
10 ‘Snowball Effect’ actions to help improve workflow
Use a credit card and Bill.com to pay vendors. No need for filing 1099s.
Migrate to QuickBooks Payroll including QuickBooks Time to improve employee time reporting and improve the invoicing process. Some subscriptions allow you to get QuickBooks Time for free!
Accept payments via invoice and eliminate cash receipt processing.
Download bank transactions daily.
Create recurring transactions.
Create rules for bank downloads.
If you are using QuickBooks Online, seriously consider migration to QuickBooks Online Advanced which features automated workflows and projects. You will reduce management and follow up time.
Increase your internal controls by defining job roles and use QuickBooks Enterprise or QuickBooks Online Advanced to enforce segregation of duties.
Automate any imports into QuickBooks.
Using QuickBooks Desktop? Assign the typical account code to each vendor.
Peak Advisers can put any or all of these ideas into action to get things done with less effort and more quickly to make your business run better and easier to manage as it grows.
7 reasons why now is the time to start using QuickBooks Payroll
Whether you use QuickBooks Online or QuickBooks Desktop, it is time to make the change to QuickBooks Payroll. We have seven great reasons why you should start using QuickBooks Payroll.
Whether you use QuickBooks Online or QuickBooks Desktop, it is time to make the change to QuickBooks Payroll. Here are some great reasons why you should start using QuickBooks Payroll:
Powerful integration with QuickBooks Time, the timekeeping solution that will save hours on preparing payroll. Plus, depending on which version of QuickBooks you use, QuickBooks Time could be available to you at no additional charge.
The ability to access human resources department services with your own human resources expert.
Access to purchase benefits for your employees including 401k plans and health benefits.
The ability for all your employees to access the self-service portal WorkForce.
You can connect your QuickBooks Online Payroll to any worker compensation policy and pay premiums based on actual payroll, not estimates prepared at the beginning of the year.
Easily file W2 and contractor 1099 tax forms.
You can get same-day direct deposit.
For these reasons alone it is actually past time to migrate to QuickBooks Payroll. And you can get it done before January 1 if you act now. Contact us to discuss which QuickBooks products are right for your business.
QuickBooks tips: Guide to connect to your banks in QuickBooks
Importing your bank transactions into QuickBooks saves time, improves accuracy, and makes you a better money manager.
Importing your bank transactions into QuickBooks saves time, improves accuracy, and makes you a better money manager. This blog post guides you through the process.
It’s been a long time since your only options for learning about your bank balances and cleared transactions involved your telephone and your monthly statement. These days, accounting software and websites allow you to set up online connections to your financial institutions and download cleared transactions.
If you’re new to QuickBooks or you haven’t set up online banking yet, you may not realize how simple it can be (depending on your financial institution), or how safe it is. You can connect to one of your banks and import months of transactions in less than 10 minutes, depending on how active your accounts are, and again, your banks. And QuickBooks uses data protection that is similar to what banks themselves use. As long as you’re following personal security protocols on your own computer, you’re very unlikely to encounter problems.
Call Peak Advisers at (303) 801-4772 and we will be happy to help.
Online banking saves an enormous amount of time. It provides daily updates on your accounts, and if you entered the original transactions correctly, accuracy is assured. This real-time view of your finances can help you avoid money problems, make better business decisions, and plan for your company’s future.
Here’s how it works.
The Bank Feeds Center
QuickBooks provides the tools required to set up and maintain online banking in the Bank Feeds Center. To get there, open the Banking menu and select Bank Feeds, then Bank Feed Center. Click Add account in the upper right. QuickBooks will display a message saying it needs to close all open windows. Click Yes. In the Bank Feed Setup window that opens, select your bank from the list or enter its name in the search box if it’s not there.
Not every financial institution provides a direct connection to QuickBooks, but many of the major ones do. If yours does, you’ll see a window like this:
You’ll see a window like this if your financial institution is set up for direct connections to QuickBooks
Enter the user ID and password that you use to sign on to your bank’s website, then click Connect. You may be told that your financial institution needs more information. If that occurs, just follow the instructions. In our example, Discover Card wanted to send a temporary identification code as an email or text. Select your preference from the drop-down list and click Connect. Once you’ve retrieved your code and entered it, click Connect again. QuickBooks will open a window that displays your account(s) at the institution.
Now you have to tell QuickBooks where to download the transactions. Click the down arrow in the field under QuickBooks Accounts. You can select an existing account or create a new one. We want to create a new one here, so you’d click <Create New Account>. You may recognize the Add New Account window if you’ve done this before. QuickBooks already knew that this was a credit card account, so it pre-selected that option in the Account Type field. If you’re connecting a checking account, for example, you would probably want to select Bank. Enter an Account Name. If you want to make it a Subaccount of another account, check that box and select the parent account from the drop-down list (or add a new one).
When you set up online banking, you need to either create a new account in QuickBooks for each bank or credit card account or select an existing one.
The rest of the fields here are optional. You can fill in the description and account number if you’d like, but don’t assign Tax-Line Mapping or Opening Balance without talking to us. Just leave them for now. When you’re done, click Save & Close. Click Connect in the window that opens after you’ve made sure your new account is showing in the field below QuickBooks Accounts.
If all has gone well, you’ll get a message saying that your account has been added to QuickBooks. Click Close. Go to Banking | Bank Feeds | Banks Feeds Center again. In the field next to Bank and Credit cards, click the down arrow to see a list if your new account isn’t already showing and select it. Click the rotating circle in the blue card below to download your first set of transactions (or anytime you want to refresh the feed). This will typically bring in 90 days of transactions, depending on your financial institution.
Click the rotating blue circle anytime you want to download transactions from your bank.
There are many ways financial institutions interact with QuickBooks’ bank feeds. This was the simplest one. You might have to contact your financial institution to get QuickBooks Direct Connect set up (fees may apply) or you may have to go to your bank’s website and select the statement or transactions you want to move into QuickBooks.
Next month, we’ll talk about managing the transactions you’ve downloaded into QuickBooks. In the meantime, we’re happy to help you troubleshoot your bank downloads if you need help.